how do u set up a golf outing

^{Here they are again:}

• Get all of your golfing equipment together
• Get all of your golfing accessories together
• Sign up for the outing event
• Know which type of outing you are signing up for
• Research the course’s scorecard
• Hit the driving range
• Plan a practice round at the course
• Show up early on the day of the outing
• Figure out your strategy and game plan
• Understand the course’s directions for the outing

Full Answer

How do you plan a golf outing?

1 Set Goals. Start with why? ... 2 Determine Your Audience. Who is your primary audience? ... 3 Understand Your Required Resources. Planning a golf outing is like few other events. ... 4 Create an Effective Planning Committee. ... 5 Establish a Timeline. ...

How to set up a golf tournament?

Steps 1 Set a tentative date to hold your event. Include a secondary date in case of rain the day of the event and you cannot play. 2 Contact a golf course. Make sure to sign a contract with the course so you know what to expect when it comes to fees and what the course will ... 3 Create a golf tournament-planning folder. ... More items...

What makes a successful golf outing?

A truly successful golf event creates valuable experiences for all of its varied audiences. Planning a golf outing is like few other events. It's part golf tournament and part gala and requires a tremendous amount of organization and planning, so having strong partners is critical.

How do you organize a golf event?

Steps Set a tentative date to hold your event. Include a secondary date in case of rain the day of the event and you cannot play. Contact a golf course. Make sure to sign a contract with the course so you know what to expect when it comes to fees and what the course will provide (advertising, beverages, and food).

How do you throw a golf outing?

If you're ready to plan your charity golf tournament, read on for tips to get you started!Set a fundraising goal. ... Pick a format. ... Find your venue. ... Don't just rely on donations. ... Look for sponsors. ... Build your event website. ... Promote your event. ... During your fundraising event.More items...

How do I set up a golf competition?

InstructionsAnnounce the tournament several months in advance. You want to interest enough players. ... Choose a format. ... Utilize flights. ... Consider a shotgun start. ... Decide whether there will be a cut. ... Post scores and provide trophies, as well as prizes.

What makes a successful golf outing?

There are many jobs, and splitting them up fairly is one of the best possible ways to make sure the outing is successful. This is especially important on the day of the event. You will need people to handle registration, be out on the golf course, and handle scoring and prizes as well.

How do I set up a golf scramble fundraiser?

8 Steps on How to Start a Golf Tournament Fundraiser.Pick the Location and Date. Your team's first job is to choose a location and date for your upcoming golf outing. ... Set Your Fundraising Goal. ... Recruit Enough Volunteers. ... Create a Theme. ... Decide on Other Fundraising Games. ... Find Sponsors. ... Promote your Event.More items...•

How much does it cost to sponsor a golf hole?

Hole sponsor signs and/or custom golf flags are ideal ways to get added revenue at a very small cost. Events charge anywhere from $100 to $2,500 to be a hole sponsor.

How do you organize a golf tournament checklist?

Golf tournament planning guide checklistTournament logistics. ... Fundraising vehicles. ... Offer a simultaneous skills workshop. ... Set up a cash bar golf cart. ... Create “mini-course” contests. ... Let players buy mulligans. ... Get corporate sponsors for a golf tournament. ... Sell nonprofit merchandise.More items...•

How do golf outings make money?

Sponsors pay a fee to you in exchange for their company's visibility at the golf event, programs and in any press materials. The fees should at least cover the cost of the golf course or greens fees. That way ticket sales are mostly profit.

How do I get sponsors for my golf outing?

Make the ask This is as simple as clearly listing your sponsorship opportunities on your event website so it's easy to find sponsor options and commit to supporting the outing. This makes sharing options with potential supporters as easy as sending a quick link.

How do you raise money at a golf outing?

18 Shots: Updated Golf Tournament Fundraiser Ideas for NonprofitsMulligans.Donation Appeal.Hole Sponsorship.Hole-in-One Contest.Putting Contest.Matching Gift Request.Pink Ball Contest.Logo Accessories.More items...

How do you promote a charity golf tournament?

How to Promote a Charity Golf Tournament on a BudgetUse Volunteers. ... Send Out Press Releases. ... Partner with Local Businesses. ... Offer Discounted Sponsorships. ... Engage Social Media.

What is a mulligan package?

Mulligans are also the most popular way to make extra revenue for an event, which will normally always go toward prizes and gifts. A typical tournament will allow people to purchase mulligans either individually, or by the package. For example, 1 mulligan for $5, or 3 mulligans for $10 (maximum is 3 per person).

How do mulligan's work in a golf tournament?

A mulligan is a stroke in golf that is played from the same spot that a player hit their previous stroke, looking to re-do the prior shot without penalty. In other words, golfers use mulligans to wipe out the previous shot and consider it to have never counted. It's a do-over.

What is golf outing?

Planning a golf outing is like few other events. It's part golf tournament and part gala and requires a tremendous amount of organization and planning, so having strong partners is critical. Your organization may have existing resources to help with planning, promotion, and execution, and if you've managed this event in the past, you know what to expect.

What is a corporate golf outing?

Likewise, a corporate golf outing helps develop professional relationships and recognize key business partners. But planning a successful private golf outing requires some know-how. If you've never planned a tournament, it can be a daunting task. Hazeltine offers a complete guide for organizing a successful golf outing.

How to encourage participants to stick around in a golf tournament?

Golf tournaments can make for long days. One way to encourage participants to stick around is to not display the scoreboard. Teams will stay through the social hour to find out who won the event.

How to develop a budget for an event?

To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic.

When your event is at an exclusive location, features a special guest or entertainer, or if it offers

When your event is at an exclusive location, features a special guest or entertainer, or if it offers a chance to win big prizes, be sure to communicate that information. Players do register for the opportunity to play specific courses they may not otherwise get a chance to play.

Do you have to provide food for a golf tournament?

You may have the option to provide food before, during, and after your golf tournament. Some events use unique and high-quality foods to differentiate themselves from other golf tournaments. Be sure to allow for enough time between arrival and tee-off if you provide a pre-event meal.

What is the goal of golf outings?

You can always count on many opportunities to play in golf outings where the main goal is for the golfers to have fun and to raise some money for charity. Many different organizations will run golf outings to raise money for their cause.

What to do if you are not a golfer?

If you are not a golfer, call the person you know that loves golf the most and ask for some guidance on your local courses and food.

How many golfers are there in a foursome?

If you can find 30 people to organize and gather a foursome for the outing you have reached your 120 golfers.

How long does it take to get fed after a round of golf?

Many golfers want to have a good meal that sometimes includes steak or other quality dinner food. A golfer that leaves well fed after a 4-6 hour round of golf will leave happy. If this become an annual event people will remember the course, the giveaways, the fun games and the food and beverages.

Do golfers get food and beverages?

The golfers will head to their carts and get their bags setup. Oftentimes for the food and beverages available, golfers will receive tickets that they can use to get their food and beverages. This is a detail the course will help with if they are providing the food as part of the package.

Do golf courses shut down on weekends?

Weekends might cost you more as most golf outings are shotgun format, which is where everyone tees off at the same start time, just on different holes. Courses have to shut down their course for your outing. This is fine as courses are guaranteed income on that day.

Do golf courses give away free golf?

Golfers typically love to receive free golf and most courses are willing to make the donation . Make sure you call other local golf courses and seek these donations. They are used to giving them away and if your outing is for a good cause it is an easy decision on their part.

What is the foundation of a successful golf tournament?

Every successful golf tournament’s foundation is a strong plan, which means you need to pull out all the stops and do everything you can to make sure your tournament is fully visualized WELL before you start carrying out the leg work .

Why do golf tournaments end in financial disaster?

Unfortunately, golf tournaments often end in financial disaster, and mostly because organizers do not manage the budget correctly! Your goal should always be to have more money come out of the tournament than goes in: that means creating a budget, sticking to it, and making credible goals for monetary gains.

Why is handicapping important in golf?

It also opens up your playing field to non-golfers, potentially improving your registration rates! Handicapping. Handicapping allows for all golfers to enjoy themselves and compete, regardless of their skill level. It can, however, be difficult to set up in a tournament.

What are the different tournament formats?

These include Pro-Ams, Night Golf, and Golf-A-Thons. Each bring more to the table, and thus allow for higher fundraising possibilities.

1. Do you have the Right Equipment

Alright, so before we jump out on to the course, it’s best to get an idea of what golfing equipment you have. Make sure that you have a COMPLETE SET so that you won’t have any distance gaps in-between your shots. A distance gap is when there is at least a 15-yard difference between one club and the next.

2. Stock Up on Golf Supplies

Now that your equipment is ready for play, it’s time to get your supplies in order. If you are confused with what you need in your golf bag, you should check out my article on my golf accessory recommendations here!

3. Different Types of Outings

Each outing has it’s own set of “golf rules” that the playing field must obey. These are the most popular types of outings that you will find:

5. Research Course Scorecard

After you are all signed up, you should now research the course scorecard. A lot of golfers choose outings at courses that they have never played before. While this is a great way to play new courses, it does leave you at a disadvantage for not knowing the hole layouts. That’s why you should review the course’s scorecard to learn:

6. Hit the Driving Range

Get to practicing! It’s time to get your game elevated before you play in your outing. The best way to do this is to go to a nearby driving range and practice areas of your game that you are struggling with.

7. Practice Round

After you are feeling more confident with your swing, it’s best to get a practice round in at the course where the outing will be played at.

9. Figure Out a Game Plan

Before you (or your group) tees off, you need to have a game plan or strategy for your round. This is where all that preparation and research you need did earlier is going to pay off!

How does a group golf hole work?

How it works: Each player hits a tee shot, selecting the "best" out of the bunch to play their second shot from, usually within a club-length of that spot. Group repeats this process until the hole is finished.

What does net ball mean in golf?

Competitors play their own ball throughout the round, with the lowest score on each hole counting. "Net" means including handicaps into scoring.

Is there such a thing as a bad outing?

It offers a group dynamic to a mostly individual sport, often serves as respite from the office, and the amenities. There are usually plenty of amenities. But, while there's no such thing as a bad outing, there are degrees of excellence, and the type of playing format can be a major factor in that standing. And make no mistake, the format does ...

What is the first step in planning a golf event?

The first step in planning a golf event is, well, planning. Without proper organization events like this can go off the rails quick. Before you get moving, you’re going to want to assemble your team and assign roles and responsibilities.

What to do after golf?

Plan for After Golf. Your attendees will be hungry and thirsty after their round, so a banquet or dinner is a perfect way to wrap up your event . The nineteenth hole is an age-old tradition in golf, so plan a half hour for golfers to enjoy cocktails and hors d'oeuvres as they trickle in from the course.

How to make sure all ducks are in a row?

In the weeks leading up to your golf outing there are a few tasks you’ll want to tackle to make sure all your ducks are in a row. Schedule Tee Times. Tee times need to be determined in advance of the event. If you are doing a shotgun start, make sure that everyone knows what hole they are teeing off at.

How to choose a golf course?

Selecting a Golf Course#N#This might just be the most important step in the planning process. Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: 1 Location – Unless you are providing everyone with transportation and accommodations, it is wise to select a course that is close to your office. 2 Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. 3 Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team. 4 Accommodations – Will you need the golf course to provide meeting space, dining space or food service? Make sure the course you choose fits your needs!

What is a shotgun start?

A shotgun start is the best way to ensure that everyone in your group starts and finishes their round around the same time. A shotgun start means that all groups tee off on a different hole at the same time. To book a complete shotgun start, you will need 72 golfers – that’s a foursome starting on each hole.

What to consider when picking out a host golf course?

Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: Location – Unless you are providing everyone with transportation and accommodation s, it is wise to select a course that is close to your office.

Why is it important to select an overly expensive course?

Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team.

Getting Started

Budget

Sponsorships

Volunteers

Promotion

Tournament Details

Event Experience

• Arrival/Greeting
  The first impression is important. Helpful signage and friendly greetersset the stage for a great event. Welcoming and directing players is an important job, and a good way to utilize volunteers. Arrange to have a central check-in/registration table. As guests arrive, you take the opportunity t…
• Food and Beverage Planning
  You may have the option to provide food before, during, and after your golf tournament. Some events use unique and high-quality foods to differentiate themselves from other golf tournaments. Be sure to allow for enough time between arrival and tee-off if you provide a pre-event meal. Bec…

See more on hazeltinenational.com

Wrap Up

1 – Select The Date

2 – Call Multiple Courses and Select The Course

3 – Advertise

• Make sure golfers know about your golf outing. My best advice is to encourage people that you know to organize a foursome. If you can find 30 people to organize and gather a foursome for the outing you have reached your 120 golfers. Get word out via social media outlets, email and word of mouth. You will also want to advertise to potential sponsors...

See more on golfjourney365.com

4 – Call Sponsors

5 – Determine Format

6 – Determine Games and Fundraising Opportunities

7 – Confirm All Details

8 – Provide Clear Instructions

9 – Give Away Prizes

10 – After Golf Fun