There are two options if your event is going to have an auction, a silent auction or live auction. The silent auction is the most popular choice for golf events and the easiest to run. Display all your auctions and raffles items on 8’ tables with a bid sheet in front of each item.
Full Answer
Why have a silent auction at your golf event?
They are fun and give the golfers something to do in-between golf and the dinner/awards ceremony. You can invite people who did not golf to come join you for the silent auctions and raffles to create more excitement. There are two options if your event is going to have an auction, a silent auction or live auction.
What is the best way to run a golf auction?
The silent auction is the most popular choice for golf events and the easiest to run. Display all your auctions and raffles items on 8’ tables with a bid sheet in front of each item. On the bid sheet you will list the name of the item and the starting minimum bid.
How do I display my auctions and Raffles?
Display all your auctions and raffles items on 8’ tables with a bid sheet in front of each item. On the bid sheet you will list the name of the item and the starting minimum bid. Below that there will be space for bidders to write their name and phone number.
How many silent auction items are there?
Of course, it always depends on your audience, but we’ve put together a list of 30 silent auction items, including 15 socially distanced options. All silent auction items, even when they’re not typically something you can buy, come with an attached dollar value. These items will bring your organization profit at zero cost.
How do you show items in a silent auction?
Once you've imagined the best possible displays, you'll need to write creative descriptions for your silent auction items.Start with catchy titles. Always lead with an eye-catching headline! ... Set the scene. Help your silent auction bidders imagine winning each item. ... Include the details.
How do you do a silent auction at a golf tournament?
The best silent auction items for a golf fundraiser reaffirm and enable this atmosphere....Event Specific Items auction items: Be Relevant. Know your audience. ... Experiences and Vacation Packages: Bring adventure. ... Sports Autographed Memorabilia: Make it Recognizable. ... Autographed Golf Memorabilia: Be Exclusive.
How do you organize a silent auction?
19 Steps To Running a Successful Silent AuctionAssemble your team. Identify who will help you organize the silent auction. ... Make a plan. ... Find a venue. ... Source high-value items. ... Pre-promotion and publicity. ... Create item description sheets. ... Create bid sheets. ... Get silent auction software (optional)
How do you put bid increments in a silent auction?
Set sensible bid increments The general rule of thumb for silent auctions is to make the bid increment 10% of the fair market value. If you've set the starting bid at 30%, you can reach 70% in as few as four additional bids. Anything above those four bids earns you an above average return on the item.
What sells best at silent auctions?
Top 20 Best Selling Silent Auction ItemsAuction Item Description% Above Fair Market ValueAutographed music memorabilia720%Autographed sports memorabilia370% - 630%Popular home accessories480%Fine dining restaurant certificates330% - 460%11 more rows
How do you start a bid for a silent auction?
Set a Minimum Bid at 30-50% of the Item's FMV Now that you have established the fair market value for all of your silent auction items, the starting bid for each item will be calculated from that value.
How do you assemble a silent auction basket?
Best Practices for Putting Together Your Auction Gift BasketsKnow your supporters. ... Include experiences. ... Not every basket has to be a big-ticket item. ... Keep up with trends. ... Make sure to highlight your items well. ... Set a minimum bid. ... Food & Drink Auction Basket Ideas. ... Sports & Fitness Auction Basket Ideas.More items...
How long should a silent auction last?
For most auctions that's 90 minutes. But, many are going to wait until the last 5 minutes to really get down to the serious bidding. With that knowledge, plan on closing each silent bidding section in increments of 5 minutes.
Should you put a value on silent auction items?
For minimum bids, we suggest starting at 20 to 30 percent of the retail value of the item - never more than 50 percent. Adjust higher or lower depending on the likely popularity and exclusivity of the item. It's also essential to put bid increments on the bid sheets.
How many items should be in a silent auction?
How many items should I assign to each silent auction section? Aim for 35 items per silent section, and try not to exceed 50. With more than 50 items, it becomes cumbersome for your guests to peruse the full contents of a section and remember what interests them.
What should starting bid be?
Many industry experts say the best practice is to set minimum bids at 30-40% of the FMV. Others think 20-25% percent of the FMV is ideal, as the lower price could garner more interest.
How to get the best items for auctions?
Here’s how to get the best items for your auctions and raffles: Donations – This is the best way to cut down on costs and add to your bottom line. Start with your sponsors. Many corporate companies have access to event tickets and have gifts that cannot be kept by employees and give them to charity. Get to them well in advance.
Why do you have an auction?
An auction is a great way to create additional revenue for your event. They are fun and give the golfers something to do in-between golf and the dinner/awards ceremony. You can invite people who did not golf to come join you for the silent auction to create more excitement.
What is an auction company?
Auction Companies – There are many highly regarded companies that specialize in auction services. They offer auction items on a consignment basis, which means you do not pay for the items until they are sold, and any items that do not sell are simply sent back to the supplier.
What to do if you don't have a hole sponsor?
If you do not have corporate sponsors, reach out to your local community. Companies may not have purchased a hole sponsorship for your event but they could be interested in gaining exposure through your auction by donating some of their products or services.
Can you invite people who don't golf to a golf event?
You can invite people who did not golf to come join you for the silent auctions and raffles to create more excitement. There are two options if your event is going to have an auction, a silent auction or live auction. An auction is a great way to create additional revenue for your event. They are fun and give the golfers something ...
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How do you place a bid in a silent auction?
Participants place bids by writing their name, contact information, and bidder number on the bid sheet. If you’re using mobile bidding, they can place bids on their smartphones instead.
How do silent auctions work?
Nowadays silent auctions can be conducted using mobile bidding applications, which makes it easier to maintain anonymity and not let the bidders know the amount placed by other bidders. Once the bids have been placed, the highest bid wins the item, and the proceeds go towards the cause or the nonprofit.
What happens when a silent auction closes?
Once the silent auction has closed, the winning bids are announced and payments are made. Pro-tip #1: Using silent auction software can make it easier to run a silent auction. If bidders are outbid on an item, they can quickly place another bid and stay in the running.
What is silent auction?
A silent auction is an event that is typically held by fundraisers and charitable organizations. It normally takes place without an auctioneer. In a silent auction, items are displayed to the attendees and each item has a bid sheet.
How long should a silent auction last?
The best time to close your silent auction is before the live event begins. Ideally, a silent auction should last anywhere between 60 to 90 minutes. 10. Legal clauses to include. Your silent auction must include some legal clauses and by bidding in your auction, each bidder must agree to these rules.
What is the 9th step in a silent auction?
Step 9: Closing Your Silent Auction. Closing the bidding can be an important step in raising funds. You can have a “spontaneous” end to your silent auction. Attendees won’t know when the auction will come to a close, which can encourage them to keep bidding.
What is the most important thing to do at a silent auction?
One of the most important steps for a successful silent auction is an effective team of people who will drive the event to success. Your team can be a mix of your nonprofit staff and volunteers. They are responsible for all tasks right from pre-promotion activities to volunteering to auction monitoring. 2.
