Set a tentative date to hold your event. Include a secondary date in case of rain the day of the event and you cannot play. Also, decide your final registration date to allow sufficient time to commit to suppliers of food, prizes, etc.
Full Answer
What makes a good golf outing?
Golfers of all skill levels enjoy the opportunity to not only enjoy the outdoors, but to eat some excellent food before, during and even after the round. The best golf outings, especially those for fundraisers have some impressive food that keeps the non serious golfer coming back every year to support a good cause.
Where can I find help organizing a golf outing?
Hazeltine offers a complete guide for organizing a successful golf outing. Whether you're planning your first event, or you're an old pro, you'll find helpful information here.
What do you need to host a golf event?
Staff – Additional staff for your event could include caddies, officials, catering and clean up staff. Many golf courses have staff available for events as well. Food and drink – It is common to give out free food and beverages either at the beginning of the round or halfway through the round at the turn.
When is the best time to organize a company golf outing?
Spring and Summer is the perfect time of the year to get your team together out of the office for a company event, and what better way to accomplish that than by organizing a company golf outing?
How do you run a good golf outing?
How to Run a Golf Outing (10 Tips)Choosing a Golf Course. Probably the most critical part of running a golf outing is making sure you choose the right golf course. ... Pick a Good Format. ... Attract Sponsors. ... Donations. ... Simple Tee Gifts. ... Have Golf Knowledge. ... Communicate with Participants. ... On Course Competitions.More items...
How do you plan a memorial golf outing?
If you're ready to plan your charity golf tournament, read on for tips to get you started!Set a fundraising goal. ... Pick a format. ... Find your venue. ... Don't just rely on donations. ... Look for sponsors. ... Build your event website. ... Promote your event. ... During your fundraising event.More items...
How much does it cost to sponsor a golf hole?
Hole sponsor signs and/or custom golf flags are ideal ways to get added revenue at a very small cost. Events charge anywhere from $100 to $2,500 to be a hole sponsor.
What do you serve at a golf outing?
Luncheon BuffetsDeli. Mixed Greens with Dressing. Sliced Fresh Fruit Tray. ... Pita Pocket Salad Bar. Includes: Mixed Greens, Feta Cheese, Bean Sprouts, Marinated Tomatoes and Cucumbers. ... Pranzo Buffet. Cold Antipasto. Roasted Garlic Caesar Salad with Pesto Croutons. ... Baked Potato Bar. Baked Idaho Potatoes. ... “Cook-Out” Grilled Chicken.
How do you host a golf day?
Quick Guide to Organising a Corporate Golf DayGet Support from your Staff / Events Organiser. ... Choosing a Golf Club. ... Get Assistance from the Club. ... The Invitation. ... The Time sheet. ... Golf Carts & Caddies. ... Gifts and Prizes. ... On the Day.More items...•
What is a mulligan package?
Mulligans: The sale of mulligans are one of the most common fundraising tools used at golf tournaments in order to bring in some additional revenue. Coupons for mulligans are sold to players, allowing them to retake any shot during tournament play. These can be sold individually or as a package.
Are golf sponsorships tax deductible?
Regulations state that donors may only claim a charitable contribution as an income tax deduction net of the value received in return. The tax deductible amount is that which is left after taking into consideration the value of the golf, player gift and meals.
Do you get extra money for a hole in one?
Unfortunately for Cink – and anyone else who records a hole in one at The Masters, there is not a prize for it. You can enjoy the celebrations with your caddy and playing partners and take the crowd's applause, but there is nothing specifically awarded.
Do PGA golfers get anything for a hole in one?
Hole in one car contests are a reliable draw for golf tournaments. People love the idea of winning a car for a single shot. And tournament organizers don't have to buy the car up front. Instead, they buy hole in one car insurance: a special insurance policy that pays for the car, if someone sinks an ace.
By Brian Weis
Other than tailgating at your favorite ballpark or attending a state fair or festival, there are few things that signify great weather more than attending a golf outing.
Top 10 Tips for Enjoying Yourself at Your Next Golf Outing
1) If you want to play well and win the outing, make sure you get there early and warm up. Golf outings are won and lost on the greens so make sure you practice putting to get a feel for the speed of the greens.
What is golf outing?
Planning a golf outing is like few other events. It's part golf tournament and part gala and requires a tremendous amount of organization and planning, so having strong partners is critical. Your organization may have existing resources to help with planning, promotion, and execution, and if you've managed this event in the past, you know what to expect.
What is a corporate golf outing?
Likewise, a corporate golf outing helps develop professional relationships and recognize key business partners. But planning a successful private golf outing requires some know-how. If you've never planned a tournament, it can be a daunting task. Hazeltine offers a complete guide for organizing a successful golf outing.
What is a tee gift?
Tee Gifts. Tee gifts or swag bags are gifts given to every player, typically at registration/arrival, or placed on their golf cart. Some gifts may be donated by sponsors or other donors, or they can be purchased—often at a discount through the course’s golf shop.
What is a forecaddie?
Forecaddies: One forecaddie accompanies each foursome and helps players choose clubs, navigate the course, rake bunkers, attend the flagstick, clean clubs and golf balls, read puts and spot golf balls. Not only does this help pace of play, but it elevates the player experience.
How to encourage participants to stick around in a golf tournament?
Golf tournaments can make for long days. One way to encourage participants to stick around is to not display the scoreboard. Teams will stay through the social hour to find out who won the event.
How to develop a budget for an event?
To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic.
When your event is at an exclusive location, features a special guest or entertainer, or if it offers
When your event is at an exclusive location, features a special guest or entertainer, or if it offers a chance to win big prizes, be sure to communicate that information. Players do register for the opportunity to play specific courses they may not otherwise get a chance to play.
What is a golf tournament?
A golf tournament is a great way to host corporate clients or as a fundraising event. Work closely with the golf course for your tournament planning, especially if you have never been in charge of a golf event. The following steps will help you run a golf tournament successfully.
What are specialty holes?
Specialty holes may include Closest to the Hole, Longest Drive, or Hole in One. Have a female and male winner for each and present prizes at ceremony. Create a golf tournament-planning folder. In the planner, you should include sections for participants, sponsors, food vending, prizes, and accounting.
Can you use Kickstarter for golf?
If a charity is organizing the golf event, using Kickstarter is necessary. Make copies of the flier and form to disperse to the golf course as well as friends and family who can spread the word. Information can also be sent via email if it is a corporate event. Keep track of the groups and payments as they sign up.
Do you have to wait until the day of a golf tournament to collect entry fees?
Do not wait until the day of your golf tournament to collect entry fees. Get money in advance to reduce the risk of losing money if participants fail to show. All entry money should be non-refundable.
What is the best way to prepare for a golf game?
Idea 1: Have plenty of good and beverages available. Golfers of all skill levels enjoy the opportunity to not only enjoy the outdoors, but to eat some excellent food before, during and even after the round.
What to eat for a golf fundraiser?
Some ideas consist of a donut in the morning, a hot dog or sandwich at the turn and then a steak or rib dinner at the completion of the round.
How much does it cost to tee off a 400 yard hole?
Take a 400 yard plus hole and allow people to pay $5 to $10 per golfer to tee off from around the 275 yard distance. This is a fantastic way to raise money and gives a golfer a major advantage.
How many yellow balls do you need to play golf?
Give each group one yellow ball. The rules are that each golfer on the team must used that ball every fourth hole and if the ball is not lost by the end of the round, the team receives some sort of prize.
What is the first suggestion for a wedding?
The first one is a general suggestion: HAVE FUN! When things are handled properly, you should be able to have a good time at the event, too. It involves lots of people important to you and your organization, all having an enjoyable, memorable experience. You deserve one, too. And your guests will have a better time if they see you doing the same.
Do you need to know everything to sponsor a golf outing?
To sponsor a successful golf outing, you don’t need to know everything, but you need to think about the right things at the right time. You need a checklist of sorts right? That’s what our golf planning guide lays out for you. In it, you’ll get help with these important decisions:
8 Steps on How to Start a Golf Tournament Fundraiser
Your team’s first job is to choose a location and date for your upcoming golf outing. Most event planners recommend you set your fundraising goals and budget before deciding on a site and date. But golf tournaments are a bit different because the highest cost of this type of event is the use of the golf course.
7 Exciting Golf Fundraising Ideas
Golf fundraising calls for creativity. While there are several fundraising games every nonprofit does at golf tournament fundraisers, you can stand out in the crowd if you look for ways to promote your mission or build on a theme.
What to consider when picking out a host golf course?
Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: Location – Unless you are providing everyone with transportation and accommodation s, it is wise to select a course that is close to your office.
What to do after golf?
Plan for After Golf. Your attendees will be hungry and thirsty after their round, so a banquet or dinner is a perfect way to wrap up your event . The nineteenth hole is an age-old tradition in golf, so plan a half hour for golfers to enjoy cocktails and hors d'oeuvres as they trickle in from the course.
How to make sure all ducks are in a row?
In the weeks leading up to your golf outing there are a few tasks you’ll want to tackle to make sure all your ducks are in a row. Schedule Tee Times. Tee times need to be determined in advance of the event. If you are doing a shotgun start, make sure that everyone knows what hole they are teeing off at.
How to choose a golf course?
Selecting a Golf Course#N#This might just be the most important step in the planning process. Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: 1 Location – Unless you are providing everyone with transportation and accommodations, it is wise to select a course that is close to your office. 2 Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. 3 Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team. 4 Accommodations – Will you need the golf course to provide meeting space, dining space or food service? Make sure the course you choose fits your needs!
What is a shotgun start?
A shotgun start is the best way to ensure that everyone in your group starts and finishes their round around the same time. A shotgun start means that all groups tee off on a different hole at the same time. To book a complete shotgun start, you will need 72 golfers – that’s a foursome starting on each hole.
What is the first step in planning a golf event?
The first step in planning a golf event is, well, planning. Without proper organization events like this can go off the rails quick. Before you get moving, you’re going to want to assemble your team and assign roles and responsibilities.
Why is it important to select an overly expensive course?
Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team.
Getting Started
Budget
- Establish a Budget
To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic. Next, list all expenses related to the pl…
Sponsorships
- Creating a partnership that is beneficial to both the sponsor organization and your organization is the foundation for successful sponsorships. Do you have existing relationships to leverage? Which organizations may have the same purpose as you? Don’t waste time on unsolicited letters and emails. Instead, leverage personal connections.
Volunteers
- Volunteers can be key to a high-quality player experience. Here are some keys to recruiting and deploying successful volunteers
Promotion
- People participate in golf events for a number of reasons: 1. They love to golf. 2. They want to golf a specific course they wouldn’t otherwise have access to. 3. They want to support a good cause. 4. They want to support a friend or nurture a business relationship. Your marketing should appeal to each of these motivators. But first, be sure to setup an event registration website.
Tournament Details
- Tournament Formats
Remember that pace of play is paramount when planning a golf tournament. And, if playing a premier course or a highly competitive event, players will want to play their own ball. Here are some of the most popular tournament formats and how they work. Best Ball (aka Four Ball): Eve… - Pace of Play
To help facilitate a well-paced round of golf, there are several options you may employ individually or in combination: Forecaddies: One forecaddie accompanies each foursome and helps players choose clubs, navigate the course, rake bunkers, attend the flagstick, clean clubs and golf balls, …
Event Experience
- Arrival/Greeting
The first impression is important. Helpful signage and friendly greetersset the stage for a great event. Welcoming and directing players is an important job, and a good way to utilize volunteers. Arrange to have a central check-in/registration table. As guests arrive, you take the opportunity t… - Food and Beverage Planning
You may have the option to provide food before, during, and after your golf tournament. Some events use unique and high-quality foods to differentiate themselves from other golf tournaments. Be sure to allow for enough time between arrival and tee-off if you provide a pre-event meal. Bec…
Wrap Up
- Say Thanks
A successful golf eventdeserves recognition of all those who made it possible. You'll want to write personal thank you notes to a number of people, including sponsors, participants, committee members, volunteers, and even vendors. A good thank you note includes the impact that individ… - Post-Mortem
The first thing you'll want to do is determine the success of the event. Reconcile any outstanding budget items and summarize the results. Once financials are available, bring your planning committee together to review the results. Talk about what worked well and what you'd like to ch…