Guide to Planning a Company Golf Event
- Lay the Groundwork. The first step in planning a golf event is, well, planning. ...
- Determine the Size of Your Golf Event. ...
- Establish the Budget for your Golf Event. ...
- Choose the Format of your Golf Event. ...
- Setup Competitions throughout the Event. ...
- Prizes and Awards. ...
- Plan for After Golf. ...
- Cover all your bases. ...
- Leading Up to the Golf Event. ...
- On Day of Your Golf Event. ...
- Venue. Consider location, amenities, level of difficulty, and distance away from your office. ...
- Committee. Don't overlook the importance of a tournament committee. ...
- Corporate & Vendor Sponsors. ...
- Date. ...
- Charity. ...
- Format. ...
- Food & Beverage. ...
- Entry Fee.
How to organise your clubs in a golf bag?
Keeping Your Golf Clubs Organized
- Remove Everything From Your Bag. Let's face it, your golf bag is filled with a lot of things that you may or may not need. ...
- Gather Necessities. After clearing out your golf bag, the first thing you'll want to be easily accessible is your main pieces of equipment.
- Understand Your Environment. ...
- Organize Your Putter. ...
- Woods & Drivers. ...
How to network during a golf outing?
- Figure Out Your Budget. Forewarning: The business of golf outings might seem overwhelming, specifically in the beginning phases.
- Lock Down Some Sponsors. For charity events, the biggest revenue stream is through endorsements. ...
- Pick the Right Golf Course. I've worked at three golf courses in my life, all varying in price, difficulty and remoteness. ...
How to make a golf tournament fun?
Here are our top 15 suggestions to make your golf outing fun and memorable:
- Have plenty of good food and beverages available
- Have a Hole in One Contest
- Run a putting contest on the practice green
- Allow people to buy mulligans
- Have a long drive competition
- Have a closest to the pin hole
- Have a straightest drive contest
- Turn a par 4 into a drivable par 4
- Utilize a shotgun start
- Have door prize giveaways
How to plan a golf tournament?
The Holiday with Hero Golf Tournament begins with a shotgun start ... will hear an appeal made by a group of residents against the Planning Commission's second approval of the Carson Valley ...
How do you raise money at a golf outing?
18 Shots: Updated Golf Tournament Fundraiser Ideas for NonprofitsMulligans.Donation Appeal.Hole Sponsorship.Hole-in-One Contest.Putting Contest.Matching Gift Request.Pink Ball Contest.Logo Accessories.More items...
Are golf outings profitable?
While there are hundreds of thousands of charity golf outings that take place each year, the average net profit of these tournaments is $5,000, although the big fundraisers can make up to $300,000.
How do you throw out a charity golf outing?
Charity Golf Tournament Planning TipsChoose your golf course carefully. ... Pay special attention to prizes and tee gifts. ... Add interest with additional activities and prizes. ... Work with sponsors at every possible point. ... Be hospitable.
How do I get sponsors for my golf outing?
Make the ask This is as simple as clearly listing your sponsorship opportunities on your event website so it's easy to find sponsor options and commit to supporting the outing. This makes sharing options with potential supporters as easy as sending a quick link.
Are golf sponsorships tax deductible?
Regulations state that donors may only claim a charitable contribution as an income tax deduction net of the value received in return. The tax deductible amount is that which is left after taking into consideration the value of the golf, player gift and meals.
How much does it cost to sponsor a golf hole?
Hole sponsor signs and/or custom golf flags are ideal ways to get added revenue at a very small cost. Events charge anywhere from $100 to $2,500 to be a hole sponsor.
What is a mulligan package?
Mulligans are also the most popular way to make extra revenue for an event, which will normally always go toward prizes and gifts. A typical tournament will allow people to purchase mulligans either individually, or by the package. For example, 1 mulligan for $5, or 3 mulligans for $10 (maximum is 3 per person).
How do mulligan's work in a golf tournament?
A mulligan is a stroke in golf that is played from the same spot that a player hit their previous stroke, looking to re-do the prior shot without penalty. In other words, golfers use mulligans to wipe out the previous shot and consider it to have never counted. It's a do-over.
How do you ask a company to sponsor your team?
Determine your needs. The first step to asking for sponsorship is determining what you actually need. ... Outline what you have to offer. ... Create a one-pager. ... Create a list of prospects. ... Try to get in touch with an individual, if at all possible. ... Keep it short and sweet! ... Follow Up. ... If at first you don't succeed, try again.More items...•
How does a golf sponsorship work?
If you're a professional golfer with a good playing record, then companies will seek you out, competing with one another to get their brand in your hands. The top professional golfers are paid millions by their sponsors. Tens of millions. Just for wearing a certain outfit or using a certain set of clubs.
Can an amateur golfer have sponsors?
The Rules allow an amateur golfer to receive any amount of financial support directly from a family member or legal guardian. The Rules also allow an amateur golfer to receive financial support directly from anyone for an individual competition where the expenses are $300 or less.
What to consider when picking out a host golf course?
Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: Location – Unless you are providing everyone with transportation and accommodation s, it is wise to select a course that is close to your office.
What to do after golf?
Plan for After Golf. Your attendees will be hungry and thirsty after their round, so a banquet or dinner is a perfect way to wrap up your event . The nineteenth hole is an age-old tradition in golf, so plan a half hour for golfers to enjoy cocktails and hors d'oeuvres as they trickle in from the course.
How to make sure all ducks are in a row?
In the weeks leading up to your golf outing there are a few tasks you’ll want to tackle to make sure all your ducks are in a row. Schedule Tee Times. Tee times need to be determined in advance of the event. If you are doing a shotgun start, make sure that everyone knows what hole they are teeing off at.
How to choose a golf course?
Selecting a Golf Course#N#This might just be the most important step in the planning process. Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: 1 Location – Unless you are providing everyone with transportation and accommodations, it is wise to select a course that is close to your office. 2 Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. 3 Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team. 4 Accommodations – Will you need the golf course to provide meeting space, dining space or food service? Make sure the course you choose fits your needs!
What is the first step in planning a golf event?
The first step in planning a golf event is, well, planning. Without proper organization events like this can go off the rails quick. Before you get moving, you’re going to want to assemble your team and assign roles and responsibilities.
Why is it important to select an overly expensive course?
Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team.
When do golf courses give out free food?
Food and drink – It is common to give out free food and beverages either at the beginning of the round or halfway through the round at the turn. Also, a great way to wrap up a golf outing is with a banquet or dinner.
What is a corporate golf outing?
Likewise, a corporate golf outing helps develop professional relationships and recognize key business partners. But planning a successful private golf outing requires some know-how. If you've never planned a tournament, it can be a daunting task. Hazeltine offers a complete guide for organizing a successful golf outing.
What is golf outing?
Planning a golf outing is like few other events. It's part golf tournament and part gala and requires a tremendous amount of organization and planning, so having strong partners is critical. Your organization may have existing resources to help with planning, promotion, and execution, and if you've managed this event in the past, you know what to expect.
What is a tee gift?
Tee Gifts. Tee gifts or swag bags are gifts given to every player, typically at registration/arrival, or placed on their golf cart. Some gifts may be donated by sponsors or other donors, or they can be purchased—often at a discount through the course’s golf shop.
How to encourage participants to stick around in a golf tournament?
Golf tournaments can make for long days. One way to encourage participants to stick around is to not display the scoreboard. Teams will stay through the social hour to find out who won the event.
Why is a committee important?
Rather than a sole event planner, a committee is typically a good idea for a number of reasons: division of labor—there’s a lot to do up to and during the event; more people = a larger network for potential sponsors and participants; different people bring different expertise necessary to run a complex event.
How to develop a budget for an event?
To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic.
When your event is at an exclusive location, features a special guest or entertainer, or if it offers
When your event is at an exclusive location, features a special guest or entertainer, or if it offers a chance to win big prizes, be sure to communicate that information. Players do register for the opportunity to play specific courses they may not otherwise get a chance to play.
Consider your budget
It’s much easier to get things effectively planned and organized with a budget in mind than to jump into planning and find out down the road that the money is running out.
Prepare appropriate gifts or mementos
With large golf tournaments, it’s customary for participants to receive some sort of gift or memento to thank them for being part of the festivities. This is usually in addition to cash prizes or awards that are provided based on performance.
Consider your timeline
For a simple golf outing involving a dozen co-workers, you probably won’t need much of a planning timeline at all:
Pick the right golf course
While greens fees and related expenses are likely to be an important factor, there are also other things to consider when choosing the right course for your golf outing.
How to make a tournament?
1. Venue. Consider location, amenities, level of difficulty, and distance away from your office. It might be worth making it a special, memorable day away from the norm, and getting outside your neighborhood. 2. Committee. Don’t overlook the importance of a tournament committee.
What is an on hole contest?
On-hole contests are a great addition to a tournament, and can break up the seriousness of a golf tournament, especially for non-golfers who might feel obligated to participate. Go outside the normal Closest-to-the-Pin and Longest Drive contests, and come up with unique examples so everyone has a chance to win. We recently wrote a blog about fun on-hole contests, that you can read here.
What is a raffle in golf?
A raffle is a great way to include everyone in a fun aspect of the tournament. The best raffle is one where everyone is a winner. Give away company or sponsor logoed items – but make the prizes memorable or a keepsake. This is a great addition to a tournament to add on more bonding time off the course as well.
Can you offer box lunches at the turn?
You can also offer box lunches at the turn, a reception cocktail or continental breakfast, or a dinner after play, during the awards ceremony. 8. Entry Fee. If possible, cover all the costs for your tournament, and make it free for your employees.
Why do companies organize golf scrambles?
Organizing a company golf scramble is one way to build stronger teams on the job and off-the-clock. While some company organizers work with the local golf club planner to develop a charity event or semiannual outing, there is nothing wrong with in-house planning to save some money.
How to make a golf tournament fair?
Encourage everyone to list their skill level and handicap – if they have one – on the sign up sheet. Decide if you want to tee off both nines or use a shotgun start based on the number of teams and the skill level variance.
What is the first suggestion for a wedding?
The first one is a general suggestion: HAVE FUN! When things are handled properly, you should be able to have a good time at the event, too. It involves lots of people important to you and your organization, all having an enjoyable, memorable experience. You deserve one, too. And your guests will have a better time if they see you doing the same.
Do you need to know everything to sponsor a golf outing?
To sponsor a successful golf outing, you don’t need to know everything, but you need to think about the right things at the right time. You need a checklist of sorts right? That’s what our golf planning guide lays out for you. In it, you’ll get help with these important decisions:
8 Steps on How to Start a Golf Tournament Fundraiser
Your team’s first job is to choose a location and date for your upcoming golf outing. Most event planners recommend you set your fundraising goals and budget before deciding on a site and date. But golf tournaments are a bit different because the highest cost of this type of event is the use of the golf course.
7 Exciting Golf Fundraising Ideas
Golf fundraising calls for creativity. While there are several fundraising games every nonprofit does at golf tournament fundraisers, you can stand out in the crowd if you look for ways to promote your mission or build on a theme.
What is the best way to prepare for a golf game?
Idea 1: Have plenty of good and beverages available. Golfers of all skill levels enjoy the opportunity to not only enjoy the outdoors, but to eat some excellent food before, during and even after the round.
What to eat for a golf fundraiser?
Some ideas consist of a donut in the morning, a hot dog or sandwich at the turn and then a steak or rib dinner at the completion of the round.
How many yellow balls do you need to play golf?
Give each group one yellow ball. The rules are that each golfer on the team must used that ball every fourth hole and if the ball is not lost by the end of the round, the team receives some sort of prize.
How much does it cost to tee off a 400 yard hole?
Take a 400 yard plus hole and allow people to pay $5 to $10 per golfer to tee off from around the 275 yard distance. This is a fantastic way to raise money and gives a golfer a major advantage.
Can everyone hit the ball far?
While not everyone can hit the ball far, everyone has a chance to hit the ball straight. Ask the course to paint a line down the middle of the fairway for your straightest drive competitions.
Getting Started
Budget
- Establish a Budget
To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic. Next, list all expenses related to the pl…
Sponsorships
- Creating a partnership that is beneficial to both the sponsor organization and your organization is the foundation for successful sponsorships. Do you have existing relationships to leverage? Which organizations may have the same purpose as you? Don’t waste time on unsolicited letters and emails. Instead, leverage personal connections.
Volunteers
- Volunteers can be key to a high-quality player experience. Here are some keys to recruiting and deploying successful volunteers
Promotion
- People participate in golf events for a number of reasons: 1. They love to golf. 2. They want to golf a specific course they wouldn’t otherwise have access to. 3. They want to support a good cause. 4. They want to support a friend or nurture a business relationship. Your marketing should appeal to each of these motivators. But first, be sure to setup an event registration website.
Tournament Details
- Tournament Formats
Remember that pace of play is paramount when planning a golf tournament. And, if playing a premier course or a highly competitive event, players will want to play their own ball. Here are some of the most popular tournament formats and how they work. Best Ball (aka Four Ball): Eve… - Pace of Play
To help facilitate a well-paced round of golf, there are several options you may employ individually or in combination: Forecaddies: One forecaddie accompanies each foursome and helps players choose clubs, navigate the course, rake bunkers, attend the flagstick, clean clubs and golf balls, …
Event Experience
- Arrival/Greeting
The first impression is important. Helpful signage and friendly greetersset the stage for a great event. Welcoming and directing players is an important job, and a good way to utilize volunteers. Arrange to have a central check-in/registration table. As guests arrive, you take the opportunity t… - Food and Beverage Planning
You may have the option to provide food before, during, and after your golf tournament. Some events use unique and high-quality foods to differentiate themselves from other golf tournaments. Be sure to allow for enough time between arrival and tee-off if you provide a pre-event meal. Bec…
Wrap Up
- Say Thanks
A successful golf eventdeserves recognition of all those who made it possible. You'll want to write personal thank you notes to a number of people, including sponsors, participants, committee members, volunteers, and even vendors. A good thank you note includes the impact that individ… - Post-Mortem
The first thing you'll want to do is determine the success of the event. Reconcile any outstanding budget items and summarize the results. Once financials are available, bring your planning committee together to review the results. Talk about what worked well and what you'd like to ch…