- Select a tournament director.
- Select golf course.
- Determine date/time & negotiate contract.
- Establish a committee, meeting schedule, and duties.
- Choose a format.
- Select contests and events.
- Determine other activities.
- Research registration sites.
How do you plan a small golf outing?
10 Tips on How to Organize a Golf Tournament FundraiserSet a fundraising goal. ... Pick a format. ... Find your venue. ... Don't just rely on donations. ... Look for sponsors. ... Build your event website. ... Promote your event. ... During your fundraising event.More items...
How do you do a golf outing?
Reviewing your Golf Tournament Planning JourneyKnow Why You're Planning Your Tournament.Find Your Money Flow (sponsors, registration fees, contests)Keep a Budget.Choose a trustworthy Committee.Know your Audience.Market your Tournament Effectively.Prepare Religiously.More items...
How long does it take to plan a golf outing?
As a general rule of thumb, you should allow at least six months for planning and promotion. You also want to schedule your golf tournament far enough ahead so that attendees can plan it into their schedules.
What is an outing in golf?
An outing qualifies as a holiday on a golfer's calendar, and with good reason. It offers a group dynamic to a mostly individual sport, often serves as respite from the office, and the amenities. There are usually plenty of amenities.Nov 1, 2018
How do I get sponsors for my golf outing?
Who Should I Reach Out to for Golf Tournament Sponsorship? Create a list of potential prospects. Start by having committee members write down potential sponsors in their network including friends, family, and acquaintances. Don't be afraid to reach out to customers and clients to support your event, too.
How do you start a golf group?
To start your league you'll have to gather a number of players, and contact golf courses in your area to see what time slots they have available and for what price. Some courses have specials for league play, either with green's fees or perhaps food or drink specials if you socialize at the course after play.Jan 13, 2020
What is a mulligan package?
Mulligans: The sale of mulligans are one of the most common fundraising tools used at golf tournaments in order to bring in some additional revenue. Coupons for mulligans are sold to players, allowing them to retake any shot during tournament play. These can be sold individually or as a package.
Where do golf tournaments get their money?
Most of the purse money comes from the various television networks that broadcast PGA Tour events. As of 2012, television rights money provides 60 percent of each tournament's purse, according to an article in Forbes.
How much does it cost to play in a golf tournament?
What is the average tournament fee? We have seen tournaments as low as $45 and as high as $7,500. The average event is $125 per player.
What is a double shotgun start in golf?
In golf, a “shotgun start” occurs when multiple groups of golfers start their rounds simultaneously on unique holes. It's a faster and more efficient way for 18 or more groups to finish their rounds compared to staggering start times on a limited number of holes.Sep 30, 2020
What is a best shot golf tournament?
Best ball (also known as fourball in the Ryder Cup) involves 2-person teams where each player on the team plays his or her own golf ball throughout the round. After each hole the player with the lowest score on the hole (or “best ball”) out of the 2-person team serves as the team's score.
How do I get a successful golf tournament?
With these tips, you'll be able to plan a fun and engaging tournament that raises lots of green for your cause!Choose your golf course carefully. ... Pay special attention to prizes and tee gifts. ... Add interest with additional activities and prizes. ... Work with sponsors at every possible point. ... Be hospitable.Jun 5, 2019
What is the foundation of a successful golf tournament?
Every successful golf tournament’s foundation is a strong plan, which means you need to pull out all the stops and do everything you can to make sure your tournament is fully visualized WELL before you start carrying out the leg work .
Why do golf tournaments end in financial disaster?
Unfortunately, golf tournaments often end in financial disaster, and mostly because organizers do not manage the budget correctly! Your goal should always be to have more money come out of the tournament than goes in: that means creating a budget, sticking to it, and making credible goals for monetary gains.
Why is handicapping important in golf?
It also opens up your playing field to non-golfers, potentially improving your registration rates! Handicapping. Handicapping allows for all golfers to enjoy themselves and compete, regardless of their skill level. It can, however, be difficult to set up in a tournament.
What are the different tournament formats?
These include Pro-Ams, Night Golf, and Golf-A-Thons. Each bring more to the table, and thus allow for higher fundraising possibilities.
What is circle the date golf?
There are three types of circle-the-date holidays for golfers: The final item might be the most cherished occasion, for not everyone gets the chance for a golf getaway, or is good enough to compete at their course's competitions. Outings are a one-day respite from work and responsibility, offer a group dynamic often foreign to ...
What is the chief avenue for profit for golf courses?
Alcohol sales are the chief avenue for profit for courses, as green fees usually cover the cost of course maintenance, so this is one arena where you are at the course's whims. Talk to a course representative about what you can and cannot do regarding concessions prior to the event.
What is hole patronage?
Hole patronage is the standard, with a company paying a certain amount to advertise on a tee box or near a green. It's also typical for entities to sponsor an entire tournament, with their business promoted near the clubhouse or stamped on any correspondence associated with the event.
Is playing a prestigious course low on the priority list?
Many of your entrants are participating for a cause or are there for the companionship; playing a prestigious course is low on the priority list. If the majority of your field is comprised of a more skilled variety, feel free to play the course of your choosing.
Is it a stroll in the park to set up a golf outing?
However, getting to that day is not a stroll in the park, as setting up a golf outing can be a production. This is especially the case for non-golfers, as many outings, particularly of the charity variety, are put together by folks not necessarily familiar with the sport. Fear not.
What
At first we were not sure on what type of golf trip it would be. Would we be partying at nights or relaxing. We weren’t even sure if we would spend every last minute golfing or even get in some sightseeing while we were there. We are going to be traveling in a group and needed to keep everyone interests in mind when making this decision.
Where
This was one of the toughest ones to pick between us. Some of us wanted to try and knock one off the bucket list and others just wanted to hit up a great course, which is one of their favorites. Budget played a factor in this one. Not all of us had the same budget planned (or were allowed to spend) on a golf trip with just the guys.
When
Of course we all needed to get together about when we would take our trip. One thing that made it a little difficult is that we all work together and it might be a little hard for us all to get the time off at the same time. It’s a good thing almost all of us can work on the road.
What is the best way to prepare for a golf game?
Idea 1: Have plenty of good and beverages available. Golfers of all skill levels enjoy the opportunity to not only enjoy the outdoors, but to eat some excellent food before, during and even after the round.
How much does it cost to tee off a 400 yard hole?
Take a 400 yard plus hole and allow people to pay $5 to $10 per golfer to tee off from around the 275 yard distance. This is a fantastic way to raise money and gives a golfer a major advantage.
What to eat for a golf fundraiser?
Some ideas consist of a donut in the morning, a hot dog or sandwich at the turn and then a steak or rib dinner at the completion of the round.
How many yellow balls do you need to play golf?
Give each group one yellow ball. The rules are that each golfer on the team must used that ball every fourth hole and if the ball is not lost by the end of the round, the team receives some sort of prize.
Can everyone hit the ball far?
While not everyone can hit the ball far, everyone has a chance to hit the ball straight. Ask the course to paint a line down the middle of the fairway for your straightest drive competitions.
1. Do you have the Right Equipment
Alright, so before we jump out on to the course, it’s best to get an idea of what golfing equipment you have. Make sure that you have a COMPLETE SET so that you won’t have any distance gaps in-between your shots. A distance gap is when there is at least a 15-yard difference between one club and the next.
2. Stock Up on Golf Supplies
Now that your equipment is ready for play, it’s time to get your supplies in order. If you are confused with what you need in your golf bag, you should check out my article on my golf accessory recommendations here!
3. Different Types of Outings
Each outing has it’s own set of “golf rules” that the playing field must obey. These are the most popular types of outings that you will find:
5. Research Course Scorecard
After you are all signed up, you should now research the course scorecard. A lot of golfers choose outings at courses that they have never played before. While this is a great way to play new courses, it does leave you at a disadvantage for not knowing the hole layouts. That’s why you should review the course’s scorecard to learn:
6. Hit the Driving Range
Get to practicing! It’s time to get your game elevated before you play in your outing. The best way to do this is to go to a nearby driving range and practice areas of your game that you are struggling with.
7. Practice Round
After you are feeling more confident with your swing, it’s best to get a practice round in at the course where the outing will be played at.
9. Figure Out a Game Plan
Before you (or your group) tees off, you need to have a game plan or strategy for your round. This is where all that preparation and research you need did earlier is going to pay off!
Budget
- Establish a Budget
To develop a budget for your event, start by listing all the ways you plan to generate income. This could be sponsorships, participation fees, merchandise sales, auctions, etc. Be conservative in your estimates in order to keep your projections realistic. Next, list all expenses related to the pl…
Sponsorships
- Creating a partnership that is beneficial to both the sponsor organization and your organization is the foundation for successful sponsorships. Do you have existing relationships to leverage? Which organizations may have the same purpose as you? Don’t waste time on unsolicited letters and emails. Instead, leverage personal connections.
Volunteers
- Volunteers can be key to a high-quality player experience. Here are some keys to recruiting and deploying successful volunteers
Promotion
- People participate in golf events for a number of reasons: 1. They love to golf. 2. They want to golf a specific course they wouldn’t otherwise have access to. 3. They want to support a good cause. 4. They want to support a friend or nurture a business relationship. Your marketing should appeal to each of these motivators. But first, be sure to setup an event registration website.
Tournament Details
- Tournament Formats
Remember that pace of play is paramount when planning a golf tournament. And, if playing a premier course or a highly competitive event, players will want to play their own ball. Here are some of the most popular tournament formats and how they work. Best Ball (aka Four Ball): Eve… - Pace of Play
To help facilitate a well-paced round of golf, there are several options you may employ individually or in combination: Forecaddies: One forecaddie accompanies each foursome and helps players choose clubs, navigate the course, rake bunkers, attend the flagstick, clean clubs and golf balls, …
Event Experience
- Arrival/Greeting
The first impression is important. Helpful signage and friendly greetersset the stage for a great event. Welcoming and directing players is an important job, and a good way to utilize volunteers. Arrange to have a central check-in/registration table. As guests arrive, you take the opportunity t… - Food and Beverage Planning
You may have the option to provide food before, during, and after your golf tournament. Some events use unique and high-quality foods to differentiate themselves from other golf tournaments. Be sure to allow for enough time between arrival and tee-off if you provide a pre-event meal. Bec…
Wrap Up
- Say Thanks
A successful golf eventdeserves recognition of all those who made it possible. You'll want to write personal thank you notes to a number of people, including sponsors, participants, committee members, volunteers, and even vendors. A good thank you note includes the impact that individ… - Post-Mortem
The first thing you'll want to do is determine the success of the event. Reconcile any outstanding budget items and summarize the results. Once financials are available, bring your planning committee together to review the results. Talk about what worked well and what you'd like to ch…