how to plan a golf tournament event

BestOutings.com’s Basic Guide to Organizing a Successful Golf Tournament

1. Creating your Plan. Make no mistake; golf tournaments are large, unwieldy beasts that require months of planning, concentration, and preparation.
2. Creating your Timeline. Think you’re above planning your timeline? ...
3. Building your Committee. ...
4. Budget. ...
5. Choosing your Format. ...
6. Choosing your Golf Course. ...
7. Event Promotion. ...
8. What a Golfer Wants, What a Golfer Needs. ...

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Full Answer

How to plan and run a successful golf tournament?

• Get the Volunteers Ready: As we’ve said before, your volunteers are the key to your triumph, and the tools you will ride to a truly successful tournament. ...
• Make sure to have 2 volunteers on hand for golf course, sign, and awards set up,
• 6 to manage golfer check in
• 2 for Photos
• 4 spotters for hole-in-one contests on par 3s
• 2 for water distribution

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How to produce a successful golf tournament?

When working with a committee, here are a few key things to remember:

1. Finding Volunteers – Committee members are found within your industry. Call on vendors and businesses in your industry.
2. Recruiting Volunteers – Give them what they want. They want to network, serve, make friends, pay dues, see action and get recognition.
3. Give Volunteers Direction – Set goals and give instructions in writing.

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How do you prepare for a golf tournament?

You also should play a few practice rounds to establish a game plan for the course, such as:

• Play from the tees that will be used so you know when and when not to hit a driver to avoid certain hazards.
• Practice chipping and pitching to get a feel for the greens. Make note of the putting surface’s false fronts, slopes and speed.
• Plan which clubs to carry in your bag that week.
• Hit shots out of the greenside bunkers to get a feel for the sand.

How to prepare to play in a golf tournament?

Instructions

• Start your preparation the night before the tournament. ...
• Get to the golf course early and hit a bucket of balls at the range. ...
• Walk up to the tee, take one practice swing and hit your ball. ...
• Concentrate on the shot you are going to hit. ...
• Keep your own scorecard in the tournament. ...

How do you plan a golf tournament?

If you're ready to plan your charity golf tournament, read on for tips to get you started!Set a fundraising goal. ... Pick a format. ... Find your venue. ... Don't just rely on donations. ... Look for sponsors. ... Build your event website. ... Promote your event. ... During your fundraising event.More items...

How long does it take to plan a golf tournament?

As a general rule of thumb, you should allow at least six months for planning and promotion. You also want to schedule your golf tournament far enough ahead so that attendees can plan it into their schedules.

What is a 6 6 6 format in golf tournament?

The format of a 6 6 6 golf tournament changes every six holes and can be changed between scramble, best ball, alternate shot, and many other formats. A 6 6 6 tournament is a special type of event that is typically only played in casual games and tournaments held by golf clubs for members.

How do I run a successful golf tournament fundraiser?

How to raise additional funds through your golf tournamentOffer a simultaneous skills workshop. ... Set up a cash bar golf cart. ... Create “mini-course” contests. ... Let players buy mulligans. ... Get corporate sponsors for a golf tournament. ... Sell nonprofit merchandise. ... Offer ticket packages.

How much does it cost to sponsor a golf tournament?

Sponsoring a regular PGA Tour event costs in the neighborhood of $7 million per year. That money covers a portion of the purse, a television advertising commitment, a fee to the PGA Tour and to the tournament.

How many people do you need for a golf tournament?

Many tournaments have 2 teams begin on each hole for a total of 36 teams or 144 players. With a shot-gun start and 144 players, tournament play can be expected to last about 6 hours.

What does COD mean in golf?

C.O.D. (or COD) is the name of a golf game format for a group of four golfers who enjoy riding in golf carts. In an 18-hole round, each member of the quartet in a C.O.D. partners for six holes with each other member of the foursome.

What is a 666 game in golf?

field 666 tournament is being played where Four-Ball is played on the first 6 holes, alternate shot on the second stretch of 6 holes, and scramble on the final stretch of 6 holes. To take a close look at how the Course Handicaps are computed and applied, we suggest reviewing the Handicap Analysis.

What is a 1 2 3 golf format?

In typical best ball or better ball, it's only the one low score per hole among the teammates that is counted. But in 1-2-3 Best Ball, it's the one low ball, then the two, then the three that are counted. The effect is to keep all the golfers in the quartet involved in the action and contributing to the team score.

How do you organize a golf tournament fundraiser?

8 Steps on How to Start a Golf Tournament Fundraiser.Pick the Location and Date. Your team's first job is to choose a location and date for your upcoming golf outing. ... Set Your Fundraising Goal. ... Recruit Enough Volunteers. ... Create a Theme. ... Decide on Other Fundraising Games. ... Find Sponsors. ... Promote your Event.More items...•

Are golf tournaments profitable?

How much does the average golf tournament raise? The average event raises $5,000 net. There are events that raise $100,000 to $500,000 but it takes special ingredients. 3.

What makes a successful golf tournament?

There are several reasons to have a golf tournament: Client Entertainment, Fundraising, Public Relations, Competition, and Networking. Define your purpose and make sure that the whole committee is on the same page. Once you have a plan, stick to it. With your plan get specific with your goals.

How long does an 18 hole golf tournament take?

If you're playing in a tournament with a shotgun start or a special format, you can expect your 18-hole round to take five or six hours. Sometimes standard rounds can last that long, too, particularly if golf courses stack up tee times at 8- or 10-minute intervals.

How Long is a professional golf tournament?

In professional golf tournaments, the focus is on stroke play for the duration of the four days. Players play these tournaments over 72 holes, which makes a total of four rounds split into a round of 18 holes every day.

How long does it take to play 18 holes of golf?

The answer to how long a round of golf takes varies from course to course, day to day. There are tons of factors that go into it, but an average round is 4 hours and 30 minutes. A longer round of golf is considered slow day. A shorter round of golf means a good pace of play.

How long does a shotgun start golf tournament last?

Shotgun start tournaments are usually allotted two and a half hours for nine holes and five hours for eighteen holes. Evergreen will have marshals on the course to encourage golfers to keep up with the group in front of them.

How long does it take to host a tournament?

We recommend that beginners begin the planning process at least 6 months in advance.

Is it easy to plan a golf tournament?

Planning a golf tournament isn’t easy, but effective time management and budget planning eliminate stress to make the process a lot easier! Try using Event Caddy to simply organize your next golf tournament.

What do you need to plan a golf event?

Here’s what you’ll need to have in order to plan a great golf event: A golf course. An event team and/or day-of volunteers. A tournament format. One or more sponsors, depending on your event goals. A list of potential golfers for the event itself.

How long does it take to plan a golf event?

Some people start planning golf events 9 months out but it’s always good to get a head start when planning larger events like these. Even if you only have 6 months until the big day, you can still hit all the points on this golf event planning timeline.

Do you have to go over the top with your golf event name?

As you can probably tell, you don’t need to go over the top with your golf event name. Whether you choose something creative or practical, your attendees will still enjoy the day. Just remember to look up golf events in your area and make sure your chosen name doesn’t resemble any of the others!

What is a golf tournament?

A golf tournament is a great way to host corporate clients or as a fundraising event. Work closely with the golf course for your tournament planning, especially if you have never been in charge of a golf event. The following steps will help you run a golf tournament successfully.

What is a sponsor packet?

Assemble sponsor packets and send to area businesses. Sponsors can be companies or individuals who donate money or items to your fundraising event. In return, the sponsor's name is advertised on a banner or marker at one of the golf holes.

Can you use Kickstarter for golf?

If a charity is organizing the golf event, using Kickstarter is necessary. Make copies of the flier and form to disperse to the golf course as well as friends and family who can spread the word. Information can also be sent via email if it is a corporate event. Keep track of the groups and payments as they sign up.

Do you have to wait until the day of a golf tournament to collect entry fees?

Do not wait until the day of your golf tournament to collect entry fees. Get money in advance to reduce the risk of losing money if participants fail to show. All entry money should be non-refundable.

What is the first step in planning a golf event?

The first step in planning a golf event is, well, planning. Without proper organization events like this can go off the rails quick. Before you get moving, you’re going to want to assemble your team and assign roles and responsibilities.

What to consider when picking out a host golf course?

Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: Location – Unless you are providing everyone with transportation and accommodation s, it is wise to select a course that is close to your office.

How to choose a golf course?

Selecting a Golf Course#N#This might just be the most important step in the planning process. Whiffing on golf course selection can tank your event in a hurry. Here are a few things to consider when picking out the perfect host course: 1 Location – Unless you are providing everyone with transportation and accommodations, it is wise to select a course that is close to your office. 2 Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. 3 Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team. 4 Accommodations – Will you need the golf course to provide meeting space, dining space or food service? Make sure the course you choose fits your needs!

What is a shotgun start?

A shotgun start is the best way to ensure that everyone in your group starts and finishes their round around the same time. A shotgun start means that all groups tee off on a different hole at the same time. To book a complete shotgun start, you will need 72 golfers – that’s a foursome starting on each hole.

What to do after golf?

Plan for After Golf. Your attendees will be hungry and thirsty after their round, so a banquet or dinner is a perfect way to wrap up your event . The nineteenth hole is an age-old tradition in golf, so plan a half hour for golfers to enjoy cocktails and hors d'oeuvres as they trickle in from the course.

Why is it important to select an overly expensive course?

Price – Selecting an overly expensive course can tighten your event budget and limit what you can do in terms of additional activities or prizes. Difficulty – All courses are not created equal. Some courses are especially long or difficult, so be sure to have a general idea of the skill level of your team.

When do golf courses give out free food?

Food and drink – It is common to give out free food and beverages either at the beginning of the round or halfway through the round at the turn. Also, a great way to wrap up a golf outing is with a banquet or dinner.

How to do a golf fundraiser?

1. Planning and marketing your golf fundraiser. For a smooth charity golf tournament when the day rolls around, you need a plan and a team willing and prepared to pull it off. We recommend starting your planning months in advance. More involved tournaments with longer guest lists and a charity auction element will need longer.

Can golf fundraisers be used for charity auctions?

Golf fundraisers are often paired with charity auctions, offering nonprofits a variety of avenues to collect donations. Try incorporating mobile bidding options for your golfers while they’re on the course! But to hold a successful mobile charity auction, your bidders need to know how to participate.