how to plan golf outing

• Set Goals. Start with why? Why are you having this event? Is the purpose of your event to raise money? Raise awareness?
• Determine Your Audience. Who is your primary audience? You may have multiple audiences and overlapping audiences with similar or conflicting interests.
• Understand Your Required Resources. Planning a golf outing is like few other events. ...
• Create an Effective Planning Committee. Rather than a sole event planner, a committee is typically a good idea for a number of reasons: division of labor—there’s a lot to do ...
• Establish a Timeline. Establishing a timeline ensures that important tasks are assigned and completed on schedule. Keep in mind that timelines can be compressed—and usually are—based on the event date.

Full Answer

How to plan and run a successful golf tournament?

• Get the Volunteers Ready: As we’ve said before, your volunteers are the key to your triumph, and the tools you will ride to a truly successful tournament. ...
• Make sure to have 2 volunteers on hand for golf course, sign, and awards set up,
• 6 to manage golfer check in
• 2 for Photos
• 4 spotters for hole-in-one contests on par 3s
• 2 for water distribution

More items...

What makes a great golf outing?

• More than 1 over fixed score (or no score returned) – 0 points [Double Bogey or Worse]
• One over fixed score – 1 point [Bogey]
• Fixed score – 2 points [Par]
• One under fixed score – 3 points [Birdie]
• Two under fixed score – 4 points [Eagle]
• Three under fixed score – 5 points [Double Eagle]
• Four under fixed score – 6 points

How to prepare for a golf tournament?

MINNEAPOLIS (WCCO) – A petition to make high school golf a fall sport is gaining momentum ... started on March 21 and ends with a state tournament on June 15. Many high school sports have ...

How to set up a golf tournament?

The final tee time is set for 2:30 p.m. ET Thursday when Rory McIlroy, Brooks Koepka and Matt Fitzpatrick close out the first round. Woods tees off at 1:41 p.m. ET Friday as part of the third-to-last group in the second round.

How should I arrange my golf outing?

If you're ready to plan your charity golf tournament, read on for tips to get you started!Set a fundraising goal. ... Pick a format. ... Find your venue. ... Don't just rely on donations. ... Look for sponsors. ... Build your event website. ... Promote your event. ... During your fundraising event.More items...

What makes a successful golf outing?

There are many jobs, and splitting them up fairly is one of the best possible ways to make sure the outing is successful. This is especially important on the day of the event. You will need people to handle registration, be out on the golf course, and handle scoring and prizes as well.

How do I set up a golf fundraiser?

8 Steps on How to Start a Golf Tournament Fundraiser.Pick the Location and Date. Your team's first job is to choose a location and date for your upcoming golf outing. ... Set Your Fundraising Goal. ... Recruit Enough Volunteers. ... Create a Theme. ... Decide on Other Fundraising Games. ... Find Sponsors. ... Promote your Event.More items...•

How do you organize a golf scramble?

How to plan a successful golf scramble or tournamentDetermine Your Budget. ... Lock Down Some Sponsors. ... Pick the Right Golf Course. ... Know the Makeup and Skill Level of the Field. ... Determine Who's Running the Show. ... Give Thought to Tee Times and Scoring Formats. ... Make Sure There's Plenty Of Food and Drink.More items...•

Are golf outings profitable?

While charity golf events certainly raise a pretty penny, they are one of the most expensive fundraisers you can organize. For that reason, "Golf Digest” reports the average net profit for charity golf tournaments is a mere $5,000.

How do I get sponsors for my golf outing?

Make the ask This is as simple as clearly listing your sponsorship opportunities on your event website so it's easy to find sponsor options and commit to supporting the outing. This makes sharing options with potential supporters as easy as sending a quick link.

How do golf fundraisers work?

Golf tournament contests add excitement to your golf fundraiser by giving golfers an opportunity to win money and prizes. They also provide an opportunity for your organization to raise more money for your cause by collecting wagers and fees for participating.

What are some good fundraiser ideas?

Cheap fundraising ideas for schoolsArt sale. Selling kids' art is a surefire way to raise funds for your school—and the only cost is the art supplies. ... Historic tour. Get a volunteer from a local museum or historic site to give kids and caretakers a tour of the town in exchange for a donation. ... Marathon ask-a-thon.

What is a bramble in golf?

You can think of the "bramble" golf tournament format as a combination of a scramble and a best ball. The bramble starts with the members of a team playing a scramble off the tee, but from that point on it's every golfer for him- or herself into the hole. One or more low balls of the side count as the team score.

What is golf scramble format?

A scramble is one of the most common formats for golf tournaments. The game is played by a team of four players where each member hits their ball throughout the match. Team captains choose the best shot from the first stroke and use the same spot for each player.

What's the difference between best ball and scramble?

A scramble is when a team picks the best shot, and then each person plays from there. Best ball is when each team member plays their own ball for the entire hole, and the best score is used.

Who should putt first in a scramble?

Without the pressure to hit a good shot to save the team, players will often hit amazing shots. On the green, players are usually allowed to stand behind one another when they putt. The second best putter should always putt first. This allows the other players to observe the line of the putt.

How does a scramble golf tournament work?

Scramble format involves 2-person teams where each player on the team hits a tee shot, and then the players decide which shot they like better. The two players then play from that spot. The person who's shot was not taken picks up their ball and moves it to within one club length of the selected spot.

How do you make a golf scramble fair?

For a four-person scramble: Each golfer on the team calculates his or her course handicap. Then, take 20-percent of the A player's course handicap, 15-percent of the B player's, 10-percent of the C player's and 5-percent of the D player's, and add them together. That's the team scramble handicap.

What are the rules of a scramble?

1. A scramble means that all team members tee off on each hole and then decide which tee shot they like the best and mark the spot with a tee or ball marker. 2. The other team members pick up their balls and place them within one club length (no closer to the hole) of the marked spot.

What is an outing for golf?

Outings are a one-day respite from work and responsibility, offer a group dynamic often foreign to the sport and bestow amenities and ancillary benefits that make celebrity gift baskets look like free floss from the dentist.

How many people do you need to play golf?

At minimum, you should have two friends or co-workers assisting with the outing. For those not acquainted with the intricacies of golf, make sure to enlist three or four volunteers, with at least one owning knowledge of the sport.

How many groups should you have on a shotgun tee?

The first point is straightforward. I'm of the belief that, if your outing is more than six groups, use shotgun tee times. This means that, instead of going off one group at a time on the first hole, your party will start simultaneously on different parts of the course. The beauty of this setup ensures everyone finishes around the same juncture, compacting the event and facilitating time efficiency, rather than a stagnated closing, which could drag the tournament out longer than need be.

What is circle the date golf?

There are three types of circle-the-date holidays for golfers: The final item might be the most cherished occasion, for not everyone gets the chance for a golf getaway, or is good enough to compete at their course's competitions. Outings are a one-day respite from work and responsibility, offer a group dynamic often foreign to ...

What is the chief avenue for profit for golf courses?

Alcohol sales are the chief avenue for profit for courses, as green fees usually cover the cost of course maintenance, so this is one arena where you are at the course's whims. Talk to a course representative about what you can and cannot do regarding concessions prior to the event.

What are some good rewards for golfers?

Gift certificates to a restaurant, store or to the course' clubhouse are also a popular reward, and don't be afraid to get creative: The last event I was in, the winners received prime-time seats to a baseball game.

What to talk to a course representative about?

Talk to a course representative about what you can and cannot do regarding concessions prior to the event.

How to promote a golf tournament?

If you really want a tournament that everyone knows about, you need to have a quality website. Hire a web designer, add all event information to the site, and really sell your story so you can give your site and your sponsors more exposure. Not only will this give your tournament the chance to be picked up by online search engines, it also gives you the ability to use online marketing strategies – such as Google Adwords and Search engine optimization – to really incentivize your sponsors and spread the word about your tournament! Other online marketing strategies to use in addition to your website include social media and email blasts, both of which can be utilized by your volunteer committee with little cost to your budget (though we’d recommend hiring a social media specialist to take over this section of the marketing.)

What is the foundation of a successful golf tournament?

Every successful golf tournament’s foundation is a strong plan, which means you need to pull out all the stops and do everything you can to make sure your tournament is fully visualized WELL before you start carrying out the leg work .

What is handicap golf?

Handicapped: Takes the average score of a golfer over par, minus 20%. Used to keep the field even. Good for tournaments that invite highly ranked golfers (competition events)

What is the $$$ part of a golf tournament?

Even more importantly, setting up these games is a basic part of almost every golf tournament. Most tournaments have them, and one that doesn’t is already lagging behind the curve. In other words, this part of your tournament is non-negotiable; here are a few ideas to get you started! ($$$ denotes games that can be utilized to make the tournament more money)

Why is handicapping important in golf?

It also opens up your playing field to non-golfers, potentially improving your registration rates! Handicapping. Handicapping allows for all golfers to enjoy themselves and compete, regardless of their skill level. It can, however, be difficult to set up in a tournament.

What is a golf committee?

Your committee is what makes your tournament go. The people in this committee will help handle planning, manage key aspects of your tournament, and so much more. In other words, if you want your golf tournament to go off without a hitch, you need to have the perfect committee: This means picking and choosing committee volunteers that bring many valuable tools to the event!

What is the number 1 mistake you can make while creating a golf tournament?

The number 1 mistake you can make while creating a golf tournament is not giving your team enough time to put things together. If the last minute comes and you’re still scrambling to find sponsors, you’re not doing it right! So, before you really start in on the leg work, it’s time to create a timeline to keep your team on track. Remember to plan:

What is the benefit of sponsoring a golf outing?

A sizeable portion of the proceeds your golf outing generates will come from corporate sponsorships. Sponsorships allow charities to cover some of their outing costs in exchange for a little recognition and goodwill on the part of the sponsor.

When is the best time to host a golf outing in North East?

Golf outings are not the “new kid on the block” on the fundraising circuit however the earning potential from these events should not be overlooked for many organizations. Late Spring and early Fall are the most popular times of year to host a golf outing in the North East region.

How long does it take to close the golf course at Bowling Green?

In order to start on all 18 holes, it is necessary to close the course on the day of the outing for 4.5 hours before and after the outing so you’ll have the course to yourself that day. At Bowling Green, shotgun outings are accommodated Monday ““ Thursday starting at 10 am or 1pm.

Why do you have business meetings at golf?

Bringing clients and/or business associates together for a fun day of golf can increase rapport and build lasting relationships. Business meetings can be scheduled around your golf event to mix business with pleasure.

Who is the coordinator of Bowling Green Golf Club?

If you’re interested in hosting an outing at Bowling Green Golf Club in scenic Northern New Jersey reach out to our event coordinator, Jeni Bishop. Jeni can take you through the entire process and make sure your event goes off without a hitch.

What

At first we were not sure on what type of golf trip it would be. Would we be partying at nights or relaxing. We weren’t even sure if we would spend every last minute golfing or even get in some sightseeing while we were there. We are going to be traveling in a group and needed to keep everyone interests in mind when making this decision.

Where

This was one of the toughest ones to pick between us. Some of us wanted to try and knock one off the bucket list and others just wanted to hit up a great course, which is one of their favorites. Budget played a factor in this one. Not all of us had the same budget planned (or were allowed to spend) on a golf trip with just the guys.

When

Of course we all needed to get together about when we would take our trip. One thing that made it a little difficult is that we all work together and it might be a little hard for us all to get the time off at the same time. It’s a good thing almost all of us can work on the road.

What is the best way to prepare for a golf game?

Idea 1: Have plenty of good and beverages available. Golfers of all skill levels enjoy the opportunity to not only enjoy the outdoors, but to eat some excellent food before, during and even after the round.

How long should a golf putt be?

As people are getting ready to head out to the course, pick a really long putt like 60-70 feet and give people three chances. Play a closest to the pin contest here and see who can either make the putt or get closest to the hole.

What to eat for a golf fundraiser?

Some ideas consist of a donut in the morning, a hot dog or sandwich at the turn and then a steak or rib dinner at the completion of the round.

How many yellow balls do you need to play golf?

Give each group one yellow ball. The rules are that each golfer on the team must used that ball every fourth hole and if the ball is not lost by the end of the round, the team receives some sort of prize.

How much does it cost to tee off a 400 yard hole?

Take a 400 yard plus hole and allow people to pay $5 to $10 per golfer to tee off from around the 275 yard distance. This is a fantastic way to raise money and gives a golfer a major advantage.

Where can you use strings on golf courses?

These strings can be used anywhere on the course to improve their lie or move closer to the hole on the green.

Is golf fun?

Golf is supposed to be fun, right? Yet, we often get frustrated on the course with game. Our ideas below will help everyone have fun regardless of their skill level or how they perform that day.

How to get a golf outing?

1. Develop a steering committee. Duties of the steering committee include: • Deciding if a golf outing is a good fundraiser or is right for you • Determining how much money you hope to raise 2. Recruit the following volunteer leadership: • Event Chair • Sponsor Chair • Event Director • Lunch or Dinner Chair • Print and Promotions Chair 3. Choose a location for your outing. 4. Reserve a date and time.

How to organize a golf tournament?

1. Have event leaders enlist additional volunteers for their committees and assign duties. 2. Establish a budget for: • Green fees and carts • Food and beverages • Gifts and prizes • Promotional merchandise • Publicity and printing 3. Decide on a format for your outing. 4. Determine how much you will charge for golfers and for lunch/dinner attendees only. 5. Choose your games and contests. Possible contests include: • Longest drive • Closest to the pin • Closest to the line • Hole-in-one contests (generally requires hole-in-one insurance) 6. Create sponsor packages and develop sponsor letters. CurePSP can assist with this. 7. Meet with facility staff to go over final function sheet and contract. 8. Finalize event activities. Decide if you will offer any additional fundraising opportunities like mulligans, a raffle and/or a silent auction.

What is the most popular golf tournament format?

The most popular golf tournament format is the scramble. In this format, play begins with all four golfers teeing off. The group determines the best ball, and each golfer plays from that position. The process continues until the hole is completed. A scramble usually begins with foursomes starting at different holes. A shotgun start ensures that everyone begins play at the same time. Talk to the pro at your golf course to help choose the format that is best for your event. Golfers in your volunteer base may also offer insight in choosing a format.

How to get sponsors for CurePSP?

Use your community contacts and approach businesses that are familiar with you or with members of your committees. Begin by putting together a list of potential sponsors and assigning committee members to approach a certain number of potential sponsors. Volunteers are especially valuable in soliciting sponsors since they will be able to tell compelling, personal stories about the way CurePSP has touched their families and friends.

How to get a foursome on a golf course?

1. Assign volunteer(s) to deliver prizes, signs, etc. to the golf course. 2. If foursomes are not already determined, group them on a mock pairing sheet.

How many holes are in a golf contest?

In addition to the traditional 18 holes of golf, contests can add extra excitement to your outing and provide additional opportunities for you to raise money. Beyond the four listed below, there are many more contests to choose from. Once again, talk to your golf pro and other golfers for ideas. For each contest you will need to station at least one volunteer to act as the judge.

How to plan a golf fundraiser?

The first step in planning your golf outing is to develop a steering committee. This committee should include four to six core supporters who are (preferably) golfers. The steering committee will be responsible for making the initial decisions about your golf fundraiser and selecting committee leaders. Before jumping into planning a golf fundraiser, your steering committee should determine if a golf outing is the right type of fundraiser. Do you have people passionate about golf who are willing to lead the program? Planning a successful golf outing requires a large number of volunteers. If your volunteer base is small, you may want to consider choosing a different fundraiser. The steering committee should also discuss whether you will be able to recruit enough golfers to make the event profitable. A sell-out is considered 120-144 players. If you are unable to fill up a golf tournament but still have a good number of golfers, consider scaling down to a smaller event. Perhaps you could reserve a small number of tee times, plan a meal and charge participants enough to raise funds.

Getting Started

• Set Goals
  Start with why? Why are you having this event? Is the purpose of your event to raise money? Raise awareness? Perhaps it's to demonstrate client appreciation or simply to develop business relationships. Whatever the purpose, be clear on your primary objective for the event and make s…

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Budget

Sponsorships

Volunteers

Promotion

Tournament Details

Wrap Up