how to solicit charities to hold golf outings

To secure charity golf tournament sponsorships, it’s important to create a great sponsorship proposal template. Be sure to explain the mission and purpose of your golf tournament, as well as the outlined sponsorship opportunities. Instead of sending an e-blast that can get lost in any inbox, send a letter on your club’s letterhead.

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How to plan a successful charity golf tournament?

Perfect Golf Event offers an easy method for planning a charity golf tournament by utilizing charity golf event website software. Quality planning for a charity golf tournament is crucial in order to run a successful golf event, as well as any future tournaments that may follow.

How do sponsorships work for charity golf events?

Those who donate to your charity event as a sponsor will, in return, have a hole named after them, complete with signage, flags or banners placed at the tee of every new hole advertising their name or brand. Sponsorships from local supporters are a great way to organically, yet transparently, increase golf outing raised funds.

Is it The Perfect Day for your charity golf outing?

It is the most perfect day for that charity golf outing that’s been months in the making. But before your next golf event is planned down to the last detail, keep in mind that there may be extra areas of opportunity to raise revenue for your nonprofit by incorporating golf sponsorships and hole gameification.

Can a nonprofit make money by hosting a charity golf event?

Rather than make all guests purchase individual tickets, packages offer tiered group, pair and family deals at favorable prices. In both cases — individual or package deals — your nonprofit still makes money and positions itself for a highly successful charity outing. Why use software for hosting a charity golf event?

How do I get sponsors for my golf outing?

Make the ask This is as simple as clearly listing your sponsorship opportunities on your event website so it's easy to find sponsor options and commit to supporting the outing. This makes sharing options with potential supporters as easy as sending a quick link.

How do you raise money at a golf outing?

18 Shots: Updated Golf Tournament Fundraiser Ideas for NonprofitsMulligans.Donation Appeal.Hole Sponsorship.Hole-in-One Contest.Putting Contest.Matching Gift Request.Pink Ball Contest.Logo Accessories.More items...

How do I start a virtual golf fundraiser?

7 Tips for Hosting a Virtual Golf Tournament FundraiserHold the Tournament Over a Specific Date Range. ... Sell Tickets Online. ... Incorporate an Online Sponsorship Form. ... Encourage Participants to Share on Social Media. ... Incorporate a Peer-to-Peer Fundraising Page. ... Include Text-to-Donate Instructions.

How do golf fundraisers make money?

How to raise additional funds through your golf tournamentOffer a simultaneous skills workshop. ... Set up a cash bar golf cart. ... Create “mini-course” contests. ... Let players buy mulligans. ... Get corporate sponsors for a golf tournament. ... Sell nonprofit merchandise. ... Offer ticket packages.

Are golf tournaments good fundraisers?

Golf tournaments can be very successful fundraising events when done right. Player registration fees provide a baseline for obtaining funds; however, there are plenty of opportunities to raise money before, during, and after the charity tournament takes place.

What is a mulligan package?

Mulligans: The sale of mulligans are one of the most common fundraising tools used at golf tournaments in order to bring in some additional revenue. Coupons for mulligans are sold to players, allowing them to retake any shot during tournament play. These can be sold individually or as a package.

How do I host a virtual golf tournament?

How to Run a Virtual Golf Tournament During COVID-19Run the Virtual Tournament Over a Period of 1-2 weeks.Utilize Online Registration for Virtual Golf Tournaments.Consider Golf Marathons (Crowdfunding Campaigns)Recruit Website and Program Sponsors.Include an Online Raffle or Charity Auction to Boost Revenue.More items...

How do you organize a golf scramble?

How to plan a successful golf scramble or tournamentDetermine Your Budget. ... Lock Down Some Sponsors. ... Pick the Right Golf Course. ... Know the Makeup and Skill Level of the Field. ... Determine Who's Running the Show. ... Give Thought to Tee Times and Scoring Formats. ... Make Sure There's Plenty Of Food and Drink.More items...•

Are golf Mulligans tax deductible?

*Maximum of 3 mulligans per golfer, 12 mulligans per foursome. **Mulligans are 100% tax deductible.

How much money can you make from a golf tournament fundraiser?

Golf tournament fundraisers are extremely popular in the nonprofit world. There are generally over one million golf outings a year. These events can bring in revenue from $5,000 to over $100,000, depending on the size of your organization.

How to promote a golf event?

It is important to have a golf event website designed for golf. Some organizers try to build websites using technology for shopping carts or to promote companies with no understanding of how a golf event is organized and managed. When promoting a golf event website the following should be included: 1. Easy setup with the ability to make updates and modification in real time 2. A home page with your event details, player and sponsor packages, agenda, location with a link to Google maps and links to a page about your organization 3. Easy online registration for players and sponsors. This would include the ability to process payments online 4. The option for invoicing so sponsors who want to pay by check can receive an electronic invoice directly from the system with information on where to send the payment 5. The ability for anyone registering to purchase multiple items at the same time. For example, allow the golfer to … Read more »

How to choose a golf course for a fundraiser?

Get at least three proposals based on your parameters and pick the course that best fits your event needs. Begin choosing the right golf course early and negotiate your deal at least six months in advance when feasible . Both private and public courses want events so consider both. Things to consider when looking for a golf course include: 1. How far will golfers have to travel to attend the event? 2. Does the golf course offer adequate space for a parking, registration and your awards reception or dinner? 3. Can your golf course provide referrals from other events that have had a good experience? 4. What is the overall cost and does it allow you to charge enough for your event to raise money? Once you’ve finished choosing the right golf course, decide when to hold your event. The time of year and day … Read more »

Why is it important to have a golf event website?

Some organizers try to build websites using technology for shopping carts or to promote companies with no understanding of how a golf event is organized and managed. When promoting a golf event website the following should be included: 1.

What is golf tournament management?

Golf Tournament Management Expert Guidance Golf Tournament Management is an essential element for taking your charitable or corporate golf tournament from good to great. Instead of relying on a small group of volunteers – with one drawing the short straw or volunteering to take the lead role – let professionals who oversee golf tournaments on a regular basis do the on-site work and confer with the host committee. Event organizers may require special requests or have different expectations toward services that are provided by a third-party group that regularly plans these types of events. Many offer a customized Golf Tournament Management package to help assist in every facet of running a golf event, from registration, tee times, sponsorship organization, course features and format to innovative side contests. This personally tailored golf event outline covers all the logistics surrounding the tournament and tasks that must be completed. Often, the organization that sets up the event for you will provide a contact person in advance and during the tournament – many times visiting on site if it requires that level of engagement. The company’s representative will work with the local group from afar well in advance of the event and then schedule … Read more »

What should be included in a golf event website?

When promoting a golf event website the following should be included: 1. Easy setup with the ability to make updates and modification in real time 2. A home page with your event details, player and sponsor packages, agenda, location with a link to Google maps and links to a page about your organization 3.

What is an auction for golf?

An auction is a great way to create additional revenue for your event. They are fun and give the golfers something to do in-between golf and the dinner/awards ceremony.

Can you invite people to a silent auction?

You can invite people who did not golf to come join you for the silent auction to create more excitement. There are two options if your event is going to have an auction, a silent auction or live auction. The silent auction is the most popular choice for golf events and the easiest to run.

What is an auction company?

Auction Companies – There are many highly regarded companies that specialize in auction services. They offer auction items on a consignment basis, which means you do not pay for the items until they are sold, and any items that do not sell are simply sent back to the supplier.

Why do you have an auction?

An auction is a great way to create additional revenue for your event. They are fun and give the golfers something to do in-between golf and the dinner/awards ceremony. You can invite people who did not golf to come join you for the silent auction to create more excitement.

How to get the best items for auctions?

Here’s how to get the best items for your auctions and raffles: Donations – This is the best way to cut down on costs and add to your bottom line. Start with your sponsors. Many corporate companies have access to event tickets and have gifts that cannot be kept by employees and give them to charity. Get to them well in advance.

What to do if you don't have a hole sponsor?

If you do not have corporate sponsors, reach out to your local community. Companies may not have purchased a hole sponsorship for your event but they could be interested in gaining exposure through your auction by donating some of their products or services.

Can you invite people who don't golf to a golf event?

You can invite people who did not golf to come join you for the silent auctions and raffles to create more excitement. There are two options if your event is going to have an auction, a silent auction or live auction. An auction is a great way to create additional revenue for your event. They are fun and give the golfers something ...

What is the best golf ball for fundraising?

1. Pink Ball. This popular golf tournament fundraising idea works great for best ball golf outings. Each team begins to play using a pink ball, which is rotated between players for each hole. During the rotation of the pink ball , the score of the golfer with the pink ball is recorded. Any team that loses the ball is eliminated.

What happens if you hit the ball closer than the pro?

If the participant hits the ball closer than the pro, then they win the bet and is paid double. If the pro wins the bet, the money will go to the nonprofit. Additionally, see if your pro is free to offer a few lessons! Golf pointers are one of the most reliably effective charity auction item ideas.

Can you use a frisbee in golf?

If you want to make your golf outing really unorthodox, try using a frisbee! The basic gist is the same, except your “golfers” will be throwing a frisbee instead of hitting golf balls. You might have to alter the format of the game some, but it’s pretty easy to change it up while leaving the overall feel of the game intact.

Can you put a wheel near a hole?

Near one of your holes, you can place a wheel sporting different instructions, some advantages (automatic hole-in-one, starting closer to an important hole, etc.) and some embarrassing tasks (take your next swing blindfolded, do a silly dance before your next hit, etc.).

What is a golf tournament contest?

Creating a golf tournament contest is key to generating excitement for your sponsors. Fun contests, a professional feel, and a great atmosphere will make your golf tournament a success for both sponsors and players. Some golf tournament contest ideas include a hole in one contest, longest drive contest, closest to the pin, and putting contest. These contests generate a ton of buzz among players looking for some friendly competition and sponsors will enjoy putting their name next to such a fun event.

How to sponsor a golf course?

There are many ways to structure your sponsorship opportunities, three of which are listed below: 1 Sponsor a Hole at a Golf Tournament: One golf tournament sponsorship opportunity could be to allow companies to sponsor a hole at a golf tournament with golf signage at each hole of the course. Or, you can have a local business sponsor a hole in one contest, which gets them signage at the contest and at the entrance of the tournament. Another idea for a charity golf tournament sponsorship is a golf cart level, where the sponsor’s logo is on all golf carts. 2 Sponsorship Levels: Another charity golf tournament sponsorship idea is to have levels with various sponsorship opportunities. For instance, a sponsorship of $1,000 can get the sponsor’s name on brochures, registration table signs, and the tournament website, while a $5,000 sponsorship includes mentions by the event’s emcee, a large banner logo, and flyers in the participants gift bags. 3 Title Sponsor: The largest donor can hold a Title Sponsor position and receive the most value-added opportunities, such as large banner logo, a link on the website, and a designated table during dinner.

How much should a title sponsor receive?

For example, if the Title Sponsor donates $10,000, they should receive benefits valued at roughly $2,500.

What is the highest value added opportunity for a title sponsor?

Title Sponsor: The largest donor can hold a Title Sponsor position and receive the most value-added opportunities, such as large banner logo, a link on the website, and a designated table during dinner . As a good rule of thumb, place the benefits the sponsors receive at roughly 25% of the total sponsorship.

What is Charity Event Management Software?

Charity event-management software with a built-in registration portal streamlines tournament RSVPs and day-of check-ins. It also complements a mobile ticketing solution. Attendees have their information securely stored in your software as soon as they purchase their ticket, speeding up day-of sign-ins. It also allows guests to effortlessly purchase ticket add-ons, such as mulligans or event raffle tickets, with just a few clicks, since their account information is all right there.

What are the expenses of renting a golf course?

Budget: Typical expenses with renting a golf course include booking fees, a green fee per participating golfer, catering, snacks, beverages, golf car rentals and, sometimes, a staffing fee. You can attempt to negotiate the latter by using volunteers.

What is sprinkled across the golf course?

Games sprinkled across the tournament and back in the clubhouse are a perfect way to entertain guests before and after the formal tournament. It’s also a great draw for players’ families, who may also be in attendance but not participating in any golfing.

How many holes are there in a best ball tournament?

Best-ball tournament: Best-ball tournaments allow participants to play all 18 holes with their balls. However, at the end of each hole, the lowest score from the group — aka the best ball — is the only one that counts. Best-ball tournaments, therefore, necessitate teams.

Can you sell mulligans individually?

You can sell mulligan vouchers individually, or include them in specific package ticket deals. They make a friendly and convenient fundraising vehicle perfect for the occasion — and are perfect for preserving some egos.

Does raising money on the golf course have to start and stop?

Raising money on the golf course doesn’t have to start and stop on the green. There are several ways to increase fundraising efforts while providing a more dynamic day for participants. Consider these charity golf tournament fundraising ideas.

Is charity golf good?

Charity golf tournaments may be unappealing to anyone who isn’t “good” at golf or familiar with its rules. Rather than alienating swaths of potential participants, create a concurrent golf skills workshop with tickets at a fraction of the cost, yet that is still open to food, beverages, raffles and event games.

What is the most important thing about golf courses?

The most important thing is that the golf course wants your business . That they will treat you and your golfers like welcomed guests and with the utmost customer service. Getting the best deal possible is a reality. Golf courses do make deals. When making the best deal here a couple of things to remember: 1.

Why do you have a golf tournament?

There are several reasons to have a golf tournament: Client Entertainment, Fundraising, Public Relations , Competition, and Networking. Define your purpose and make sure that the whole committee is on the same page. Once you have a plan, stick to it. With your plan get specific with your goals. If fundraising is your goal decide how much money ...

What is a sponsor?

Sponsors are companies that want to give to your cause, build relations with your members and most important have a relation with you. Call on all of the vendors within your industry, give them value and the opportunity to invest.

What are the key things to remember when working with a committee?

Committees are essential for producing a successful event. When working with a committee, here are a few key things to remember: 1. Finding Volunteers – Committee members are found within your industry.

Quid Pro Quo Contributions

The term quid pro quo (which means “something for something” in Latin) means an exchange of goods or services when one transfer is contingent upon another.

Non-Cash Gifts

When non-cash gifts such as food and catering, prizes, and auction items are received from donors, they will typically need a letter from your organization acknowledging the receipt of the donated item in order for them to claim a tax deduction.

Sponsorships

A popular way to raise money is to ask local businesses to become event sponsors.

Unrelated Business Income Taxes (UBIT)

Some organizations are liable for federal income taxes on amounts raised from special events and gaming. Certain activities qualify for an exception or exclusion from UBIT under the law and based on specific facts and circumstances.

Form 990 Reporting

If your organization files an annual IRS Form 990 or 990-EZ, you will need to report income from fundraising events and associated expenses. Generally, these income and expense amounts are reported on Form 990, Part VIII, Line 8.

Compliance with State and Local Charitable Solicitation Laws

Most charitable organizations engaging in fundraising and solicitation of donations are subject to state solicitation laws. Also, cities and counties in some states require registration as a condition to charitable solicitation within their jurisdictions.

Conclusion

If you work in a charitable organization, chances are you have a special event, or even multiple special events to attract supporters and raise money. Finance and accounting professionals can provide valuable input into event planning to keep the organization compliant.